The Contract Manager at Family Health Centers of San Diego (FHCSD) will oversee the comprehensive management of organizational contracts.
This role is pivotal in ensuring efficient organization, digitization, storage, and accessibility of all contracts while maintaining compliance with regulatory requirements.
The Contract Manager will establish and maintain a centralized, well-organized electronic directory that supports efficient search, retrieval, and monitoring of contracts across the organization.
Responsibilities:
Contract Organization and Management
- Organize, catalog, and digitize all contract documents stored in physical and electronic formats.
- Establish a structured filing system with clear indexing protocols for seamless retrieval.
- Ensure that contracts are accurately categorized (e.g., government grants, MOUs/MOAs, regulatory agreements, leases, real estate contracts, titles).
Electronic Storage and Access Management
- Implement and maintain an electronic directory with secure, role-based access for relevant departments (Finance, Legal, HR).
- Develop storage protocols to ensure data security, compliance, and ease of use.
Collaboration and Communication
- Serve as the primary point of contact for contract management, collaborating with both the Finance and Legal/HR departments.
- Coordinate with Finance to ensure that all financial-related contracts align with departmental objectives.
- Facilitate access to legal and HR documents as needed, while minimizing cross-departmental overlap.
- Compliance and Documentation Standards
- Ensure all contracts meet organizational compliance standards and are up-to-date with regulatory requirements.
- Work closely with legal counsel as necessary to address legal and compliance requirements in contracts.
- Regularly audit the contract management system to verify document accuracy and completeness.
Continuous Improvement
- Identify and implement process improvements for contract management, focusing on efficiency and accessibility.
- Stay informed on best practices in contract management, recommending updates to protocols and systems as appropriate.
Policy Platform Integration
- Develop and manage a comprehensive policy platform that integrates with contract management to ensure organizational alignment and regulatory compliance.
Policy System Management
- Oversee the organization, storage, and accessibility of the organization’s policies, ensuring a seamless transition of the current policy framework into the role’s responsibilities.
- Implement a comprehensive policy management system that integrates with contract management to support regulatory compliance and organizational alignment.
- Ensure policies are reviewed and updated regularly to reflect organizational and regulatory changes.
- Collaborate with department leads to ensure policy consistency and alignment with organizational goals and standards.
Requirements:
- Bachelor’s degree required.
- California Certified Paralegal preferred.
- Minimum 5 years of experience in contract management or -related position, such as compliance or quality assurance, with proficient knowledge and application of various platforms required.
- Ability and means to travel as needed in a timely manner within San Diego County, to locations that may have limited access to public transportation; proof of liability and property damage insurance on vehicle used is required. DRIVER REQUIREMENTS: Licensed for a minimum of 3 years; No more than 2 violations and/or accidents within 3 years; No vehicle related suspensions/reinstatements; No DUI, reckless or felony Driving within 7 years.
Rewards:
- Job type: Regular Full-time. M-F 8am-5pm.
- Competitive Salary with Excellent Benefits
- Retirement Plan with Employer Match
- Paid Time Off, Extended Sick Leave and Paid Holidays
- Medical/Dental/Vision/FSA/Life Insurance
- Employee Discounts and Wellness Programs
The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.
